Huddle boards are a popular visual management technique that is often used in conjunction with a daily huddle meeting. Teams gather around to chat about the top priorities for the day. Daily incremental improvements are discussed and evaluated. The intent is fantastic, but there are some significant limitations when using a physical board hanging on a wall. That’s why there is a trend away from physical boards to virtual ones. Modern cloud capabilities make it easy and inexpensive for organizations of all types to gain the advantages of digitizing their huddle boards. Here is a look at some of those benefits.

As I prepared to write this post, I did a Google Search of, “Visual Management Software,” just to see what popped up. The top 4 posts were about visual project management software. So, it’s not surprising that lots of folks think that’s all there is to visual management technology. Project management software is something that executives will often approve for other people to use, but not something they get excited about for their own use.

But visual management is much more than just project management. Ideally, the entire organization would be managed visually. Why? Because, when presented with information visually, people are significantly more likely to understand and retain it than if the information is presented in other ways. Visual management makes it easier to identify problems and interruptions in a workflow or process. Visual control is a powerful tool for continuous improvement. It makes it easier to engage workers, gives leaders critical insight into operations, and helps to ensure results come in as expected.

We’re not talking about a simple task manager app; we’re talking about using visual management software as the dashboard for running the organization. Here are some of the features that the C-suite will love.

We recently had the honor of hosting a webinar with our Senior Adviser, Mark Graban, author of Measures of Success: React Less, Lead Better, Improve More as the presenting guest. Mark’s new book focuses on managing variation, understanding data, and leading improvement. Mark has been a part of KaiNexus in various capacities since 2011. In Addition to Measures of Success, he is also the author of Lean Hospitals, Healthcare Kaizen, and Practicing Lean.

Over the last couple of years, Mark has been interested in how organizations can use data to differentiate between signal and noise. This post is a recap of Mark’s presentation. However, the webinar contains many more valuable examples, so we highly recommend that you watch the webinar.

A while back, we recently had the honor of hosting a webinar with our Senior Advisor, Mark Graban, author of "Measures of Success: React Less, Lead Better, Improve More." Mark’s new book focuses on managing variation, understanding data, and leading improvement. Mark has been a part of KaiNexus in various capacities since 2011. He is an internationally-recognized consultant, published author, professional speaker, and blogger. Mark has a Bachelor of Science in industrial engineering from Northwestern and a Masters in mechanical engineering and an MBA from MIT.

This post is a recap of Mark’s presentation. However, the webinar is full of examples that will make a lot more sense if you see the charts that he uses by way of explanation, so we highly recommend that you watch the webinar.

When I was a kid, my mother helped motivate and organize her workforce (aka, my sisters and me) with a chore chart. Each week we had tasks assigned and got to put a sticker on the chart when the job was satisfactorily completed. This wasn’t exactly an innovation in parenting, but it worked well for our family. We each knew what we had to do and adding the sticker was a small reward and a visible reminder that we had done what we were asked.

We don’t really need “chore charts” in business, of course. But the advantages of organizing work visually are even more apparent. After all, navigating an entire organization toward breakthrough strategic objectives is far more difficult than getting four kids to straighten up.

How do you know if your organization could benefit from visual task management? Here are some pretty telling signs.

Although the overarching objective of Lean management is to create an unhindered flow of value to the customer, another of its primary concerns is transparency. If you can see roadblocks, process irregularities, resources that aren’t at capacity, and poorly aligned goals you can do something about them. That’s why so many Lean tools are designed to allow visual management. People process images much more quickly than text (knowing what’s going on around you is somewhat central to staying alive), that’s why icons, signs that use color and shape, and dashboards are so popular.

Over the years, many valuable tools for Lean visual management have evolved. They offer significant benefits for leaders and team members alike. Here are a few that we’re sure your team will appreciate.

Organizations that embrace the continuous improvement approach to business have many great tools and techniques from which to choose. Some organizations use them as part of a structured methodology like Lean, Six Sigma, or Toyota Kata. Others leverage them on their own. Every organization has unique needs and will need to adjust each method for their own environment, but the most popular techniques are flexible enough to be used by organizations of every size and in every industry.

Lately, we’ve been having lots of conversations with people who have decided that 2019 is the year they will truly embrace visual project management. This is smart. Because of the way the human brain processes information, using charts or graphs to visualize complex data is more natural and more effective than reviewing spreadsheets or reports. Data visualization is a quick way to convey concepts in a manner that can be understood by almost everyone. If you want to get more improvement projects completed this year and gain better insight into how your team is working to cause positive change, then visual project management software is the way to go.

As with any category of technology, not all solutions are the same. We recommend looking for a visual management platform that will support your needs today - as well as those that may become pressing in the future. These applications are pretty sticky once you start using them, so making the right choice in the beginning is critical.

Here are some of the features you can expect from the best solutions.

Visual management tools surround us - although they are so ubiquitous, we might not even think about them. When your car is about to run out of gas, a light will alert you to the problem. You’ve probably got a message waiting indicator on your desk phone. Your fitness app may even show you how close you are to your daily goal. Your brain can quickly process these visual clues and use the information to make decisions.

The Lean business approach takes advantage of this fact and leverages several powerful tools for management and improvement. You don’t have to be all in on Lean to take advantage of them. Any organization striving for continuous improvement can benefit.

The human brain processes visuals significantly faster than text. Smart leaders take advantage of our ability to process and remember visual information and leverage it to get more from all of the continuous improvement practices they oversee.

Visual management can be used to support a culture of improvement and spread success across the organization. By choosing the digital approach to visual management, it is possible to introduce an improvement management system that makes visualization easy and accessible for every employee.